Event & Group Travel Logistics
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Event & Group Travel Logistics ~*~
Backstage to every unforgettable gathering is flawless logistics—handled quietly, expertly, and without missing a beat. Our Event & Group Travel Logistics service ensures every celebration, reunion, retreat, or milestone moment feels effortless, so you can enjoy what matters most.
In a world where every moment counts, we remove the friction—so connections take centre stage and lifelong memories are made with ease.
What we do
Full-scope event and group travel orchestration: timelines, bookings, negotiations, and on-the-ground coordination—consider it handled.
Group management: guest lists, attendee tracking, schedules, special requests, and communications so everyone feels VIP.
Travel made effortless: flights, hotels, ground transport, room blocks, and every curveball solved before you even notice.
Experience curation: trusted partners, immersive activities, tailored recommendations for every group type, wedding party, family, company, creative crew, or production team.
Concierge-level support: real-time troubleshooting from planning phase to post-event wind-down.
For Weddings, Reunions, Retreats, & Productions
Whether you’re planning the ultimate wedding weekend, a transformative retreat, a legacy-making family reunion, a high-impact corporate away day, or the smoothest tour for your band or production team—we’re your behind-the-scenes partner making sure everything (and everyone) arrives, connects, and celebrates without a hitch.
How it feels
Quiet inbox. Clear timeline. Aligned guests and team. Protected headspace.
We anticipate every detail, coordinate every element, and execute flawlessly—so you can focus on leading, celebrating, and connecting with your group.
Consider it handled.
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Flawless logistics for your most unforgettable moments.
From guest coordination and travel arrangements to on-site support, we manage all the details so you can focus on celebrating.
All logistics and vendor arrangements are managed in collaboration with our sister agency, Jaiye Journeys—giving you exclusive access to a network of trusted venues, travel providers, and experience curators. Planning a wedding? We can seamlessly organize your honeymoon, anniversary journey, or future getaways with our signature care.What’s Included:
Initial planning consultation to map out your vision and needs
Guest list management and attendee communication regarding accommodation booking
Travel bookings: flights, ground transportation, hotel room blocks
Vendor coordination and event timeline management
On-the-ground logistical support during the event
Recovery and post-event travel coordination
Personalised experience add-ons (VIP upgrades, local excursions, wellness treatments, etc.)
Rates: £750 / $1,200 per project (service fee)*
All fees are service fees for expert planning and coordination only; they do not include third-party vendor costs, travel bookings, event expenses, or incidentals. US dollar prices are approximate and may vary slightly with exchange rates at invoicing.
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Seamless planning for transformative group experiences.
Whether it’s a wellness retreat or a company away day, we ensure every participant’s journey is smooth, inspiring, and restorative.
Our partner Jaiye Journeys sources premier group retreat venues, specialists, and travel partners, ensuring every accommodation and activity meets your vision. We can also plan future wellness escapes and personal travel at your request.What’s Included:
Customized group itinerary design
Accommodation sourcing and group room booking
Transportation logistics for all attendees
Scheduling of group activities, workshops, and local experiences
Dietary and accessibility needs management
Team communication and support before and during retreat
Optional wellness integrations (retreat specialists, fitness sessions, wellness experiences)
Rates: £1500 / $2000 per project (service fee)*
All fees are service fees for expert planning and coordination only; they do not include third-party vendor costs, travel bookings, event expenses, or incidentals. US dollar prices are approximate and may vary slightly with exchange rates at invoicing.
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End-to-end support for bands, creative teams, and large-scale productions.
We handle the backstage details so your production, tour, or creative project runs perfectly from city to city.
Jaiye Journeys provides our trusted network of venues, hotels, and local production partners—so every leg of your journey is supported with ease.What’s Included:
Complex travel and accommodation arrangements for cast, crew, or band
Equipment transport and logistics coordination
Daily scheduling and call sheet management
Venue liaison and coordination with local vendors
Management of guest lists, passes, and hospitality requirements
On-tour or on-site troubleshooting and VIP support
Rates: Starting at £1,350 / $2,160 per project (service fee)*
All fees are service fees for expert planning and coordination only; they do not include third-party vendor costs, travel bookings, event expenses, or incidentals. US dollar prices are approximate and may vary slightly with exchange rates at invoicing.
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Expert support for planners needing final polish and troubleshooting.
Perfect for those who have a plan but want professional review and support for group travel and logistics.
With Jaiye Journeys supplying curated experiences and contacts, we add logistics refinement, troubleshooting, and exclusive recommendations for your group.What’s Included:
Review of existing travel or event itinerary
Recommendations for streamlining and enhancing group logistics
Last-mile guest management and support
Concierge troubleshooting for travel or event issues
Rates: £375 / $600 per project (service fee)*
All fees are service fees for expert planning and coordination only; they do not include third-party vendor costs, travel bookings, event expenses, or incidentals. US dollar prices are approximate and may vary slightly with exchange rates at invoicing.